French Appointments: Business Meeting Guide

Essential Meeting Vocabulary

réunion (f) - meeting fixer un rendez-vous - to set up a meeting ordre du jour (m) - agenda salle de réunion (f) - meeting room participant(e) (m/f) - participant

Initiating Contact

1. "Je souhaite organiser une réunion." (I would like to organize a meeting.)

   • Formal request to schedule

2. "Êtes-vous disponible la semaine prochaine?" (Are you available next week?)

   • Checking availability

Setting the Time

1. "Quelle heure vous conviendrait?" (What time would suit you?)

   • Polite way to ask for preferred time

2. "La réunion durera une heure." (The meeting will last one hour.)

   • Specifying duration

Location Details

1. "La réunion aura lieu dans nos bureaux." (The meeting will take place in our offices.)

   • Stating meeting location

2. "C'est au deuxième étage." (It's on the second floor.)

   • Providing specific location details

Confirmation Emails

1. "Je vous confirme notre rendez-vous." (I confirm our appointment.)

   • Standard confirmation opening

2. "Veuillez trouver ci-joint l'ordre du jour." (Please find attached the agenda.)

   • Sending meeting materials

Professional Phrases

1. For Virtual Meetings: "Je vous enverrai le lien de connexion." (I will send you the connection link.)

2. For Changes: "Pourrions-nous reporter la réunion?" (Could we postpone the meeting?)

Cultural Notes

• French business meetings often start exactly on time
• Formal dress code is typically expected
• Business cards are commonly exchanged
• Morning meetings often scheduled around 9:30-10:00

Meeting Follow-up

1. "Je vous enverrai le compte-rendu." (I will send you the minutes.)

   • Standard after-meeting practice

2. "Merci de confirmer votre présence." (Please confirm your attendance.)

   • Requesting confirmation

Maintain formal language throughout business interactions. The French business environment values politeness and formality highly.